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OPEN POSITIONS

NORTH CHICAGO PUBLIC LIBRARY POSITION DESCRIPTION

JOB TITLE:              Grant Writer /Public Relations Coordinator
DEPARTMENT:        Administration Department
REPORTS TO:         Library Director
FLSA STATUS:         Exempt


JOB SUMMARY:

This is a full-time position under the direction of the Library Director. This position functions as the Grant Writer/Public Relations Coordinator. The Grant Writer portion of this position is responsible for researching, applying for and administering grants from a variety of sources with the focus to obtaining additional alternate funding.  This person will also receive a salary base plus incentive bonus based on finalized grants funds that are awarded to the library within NCPL’s fiscal year.

The Public Relations portion of this position is responsible for the development of all marketing/promotion activities, promotion activities and implementing creative strategies, which will result in the increase of the community's awareness of library services and programs.  The total result will attract new users to the library. This person will also oversee community outreach on behalf of NCPL.  This portion of the position does not qualify for the incentive bonus.

This position is also responsible for working with staff from other departments on an as needed basis to provide quality service to the Library in conformance with Library policies/ procedures and professional standards.

QUALIFICATIONS/BASIC JOB REQUIREMENTS: 

• Provide Proven Track Record of obtaining, executing the completion of grant applications and securing monies via awarded Grants to the NCPL.
• Strong research skills mandatory
• Ability to understand the needs of both NCPL’s needs for funding and the Grant organization that is offering the grant opportunity.
• Ability to understand and execute complex instructions (which lowers percentage of grant rejections and incomplete applications).
• Outstanding computer skills (Excel, Forecast formatted documents, etc.).
• Demonstrate ability of strong written & verbal communication, interpersonal skills as well as work with different NCPL teams in partnership with other staff.
• Excellent professional image and positive attitude

• Professional training in grant or alternate writing through an accredited agency and/or some experience related to library operations is preferred. Ability to read and comprehend in English; communicate in an effective manner both verbally and written.  Bi-lingual a plus.
• Must have bachelor’s degree in a relevant field of study (exp; Marketing, Communication, Business Administration, Non-Profit Management, Graphic Design.)
• Two (2) years of experience working in Marketing and/or Public Relations, Grant Research, acquisition, reporting, or development; or an equivalent combination of education and work experience.
• Valid driver’s license, proper vehicle insurance and the ability to travel.

ESSENTIAL FUNCTIONS:
• Writes grant applications and proposals, monitors grant process and coordinates efforts for new and renewable grants. Makes recommendation about possible funding sources to the Library Director and Board of Trustees; oversees and performs grant implementation, including budget monitoring, submittal of appropriate paperwork and outcome forecast evaluation.
• Provide quarterly Forecast Excel Spreadsheet to NCPL Director (Typically NCPL’s fiscal quarter.)  Forecast should target a 90% accuracy level.
• Establishes and nurtures effective community relationships and partnerships. Create new PR campaigns and markets existing library campaigns.  Collaborate with source(s)  regarding outreach services and opportunities and provide support to promote those ideas.
• Works with other staff members to develop and guide social media strategy and content. Serves as primary administrator of library’s existing social media accounts, targeted emails and the promotional aspects of the library’s website and online catalog. 

OTHER FUNCTIONS:  
• Ability to work independently and effectively
• Assists with special library functions and fundraising efforts.
• Provide input on PR event with Friends of the Library as needed.
• Attends professional continuing education seminars related to departmental task and objectives.

 

DISCLAIMER: 
The North Chicago Public Library is an equal opportunity employer. Qualified applicants are considered for all positions without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, military or veteran status (except dishonorable discharge), disability or any other status protected by law.

This job description describes a general category of jobs.  In order to meet the needs of the Library or its departments, employees may be assigned other duties, in addition to or in lieu of any of those described and duties are subject to change as requirements of the job change.

The omission of a duty does not exclude it from the position if the duty is similar, related or a logical expectation for an individual to perform as part of the job responsibilities or if necessary to assist the Library to provide services to the public under changed or unusual circumstances.

PAY GRADE: 
IN ACCORDANCE WITH SECTION 3 OF THE FAIR LABOR STANDARD ACT THIS POSITION IS NOT ELIGIBLE FOR OVERTIME.

 

 

POSITION TITLE:        Library Reference Clerk
DEPARTMENT:            Adult Services Department
REPORTS TO:            Circulation/Cataloger Manager
FLSA STATUS:            Non - Exempt


JOB PURPOSE:

This is a part time position under the direction of the Supervisor. This position is responsible for providing reference service, reader’s advisory, interlibrary loan services for adult and children. Additionally, this position may work with the Technology Coordinator to receive specialized training with library equipment. Work with staff from other departments as needed to provide quality service to the Library in conformance with Library policies and procedures and professional standards.


QUALIFICATIONS/BASIC JOB REQUIREMENTS:

• Bachelor’s Degree required, LTA certificate preferred
• Two (2) years of general clerical experience with customer service experience preferred
• Knowledge of and experience with general print reference materials, databases, and online resources.
• Must have extensive computer knowledge with MS programs; basic knowledge of electronic information resources including the internet and print reference sources.
• Ability to read and comprehend, in English, communicate in an effective manner both verbally and written with library patrons. Bi-lingual in Spanish a plus
• Part-time up to 20 hours a week; must be able to work daytime, evening, and weekend hours.


ESSENTIAL FUNCTIONS:

• Perform a variety of duties as a Reference Clerk; answer telephone calls, greet the public, and provides general information to library patrons in a polite and respectful manner.
• Assist with troubleshooting problems and training patrons in use of the public access catalog, Internet, and other electronic databases and library resources.
• Responsible for processing all incoming RAILS ILL materials for library patrons.
• Responsible for returning all RAILS ILL materials from other libraries.
• Maintain Hold shelf including calling patrons regarding their holds and removing expired holds.
• Maintain ILL files and supplies.
• Responsible for ILL/Reciprocal Borrowing bills between libraries as needed.
• Develop, schedule, present and evaluate programs and classes for the public.

OTHER FUNCTIONS:

• Assist with collection, development, selection and weeding in assigned areas of the adult non-fiction, fiction and reference collections.
• Attend workshops and meeting relevant to this position.
• Assist with covering Circulation desk on and as needed basis.
• Establish and maintain effective, collaborative working relationships with co-workers and the public.
• Conduct all library business in a professional and cooperative manner
• Call patrons regarding overdue and holds.
• Assist with cleaning shelving of CDs/DVDs, magazines and newspapers when ILL work is completed for the day.
• Ensure that Interlibrary Loan and photocopy requests are filled in a timely and accurate fashion and maintain statistical records for photocopy requests.
• Create publicity or instructional pieces for electronic signage, brochures and instructional guidance materials for use by patrons.
• Perform other duties as may be directed by the Supervisor or Library Director.
• Must be able to lift and carry 20 lbs.

 

DISCLAIMER:

The North Chicago Public Library is an equal opportunity employer. Qualified applicants are considered for all positions without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, military or veteran status (except dishonorable discharge), disability or any other status protected by law.

This job description describes a general category of jobs.  In order to meet the needs of the Library or its departments, employees may be assigned other duties, in addition to or in lieu of any of those described and duties are subject to change as requirements of the job change.

The omission of a duty does not exclude it from the position if the duty is similar, related or a logical expectation for an individual to perform as part of the job responsibilities or if necessary to assist the Library to provide services to the public under changed or unusual circumstances.

PAY GRADE:

IN ACCORDANCE WITH SECTION 3 OF THE FAIR LABOR STANDARD ACT THIS POSITION IS NON EXEMPT FROM OVERTIME.