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OPEN POSITIONS

NORTH CHICAGO PUBLIC LIBRARY POSITION DESCRIPTION

JOB TITLE:              Grant Writer /Public Relations Coordinator
DEPARTMENT:        Administration Department
REPORTS TO:         Library Director
FLSA STATUS:         Exempt


JOB SUMMARY:

This is a full-time position under the direction of the Library Director. This position functions as the Grant Writer/Public Relations Coordinator. The Grant Writer portion of this position is responsible for researching, applying for and administering grants from a variety of sources with the focus to obtaining additional alternate funding.  This person will also receive a salary base plus incentive bonus based on finalized grants funds that are awarded to the library within NCPL’s fiscal year.

The Public Relations portion of this position is responsible for the development of all marketing/promotion activities, promotion activities and implementing creative strategies, which will result in the increase of the community's awareness of library services and programs.  The total result will attract new users to the library. This person will also oversee community outreach on behalf of NCPL.  This portion of the position does not qualify for the incentive bonus.

This position is also responsible for working with staff from other departments on an as needed basis to provide quality service to the Library in conformance with Library policies/ procedures and professional standards.

QUALIFICATIONS/BASIC JOB REQUIREMENTS: 

• Provide Proven Track Record of obtaining, executing the completion of grant applications and securing monies via awarded Grants to the NCPL.
• Strong research skills mandatory
• Ability to understand the needs of both NCPL’s needs for funding and the Grant organization that is offering the grant opportunity.
• Ability to understand and execute complex instructions (which lowers percentage of grant rejections and incomplete applications).
• Outstanding computer skills (Excel, Forecast formatted documents, etc.).
• Demonstrate ability of strong written & verbal communication, interpersonal skills as well as work with different NCPL teams in partnership with other staff.
• Excellent professional image and positive attitude

• Professional training in grant or alternate writing through an accredited agency and/or some experience related to library operations is preferred. Ability to read and comprehend in English; communicate in an effective manner both verbally and written.  Bi-lingual a plus.
• Must have bachelor’s degree in a relevant field of study (exp; Marketing, Communication, Business Administration, Non-Profit Management, Graphic Design.)
• Two (2) years of experience working in Marketing and/or Public Relations, Grant Research, acquisition, reporting, or development; or an equivalent combination of education and work experience.
• Valid driver’s license, proper vehicle insurance and the ability to travel.

ESSENTIAL FUNCTIONS:
• Writes grant applications and proposals, monitors grant process and coordinates efforts for new and renewable grants. Makes recommendation about possible funding sources to the Library Director and Board of Trustees; oversees and performs grant implementation, including budget monitoring, submittal of appropriate paperwork and outcome forecast evaluation.
• Provide quarterly Forecast Excel Spreadsheet to NCPL Director (Typically NCPL’s fiscal quarter.)  Forecast should target a 90% accuracy level.
• Establishes and nurtures effective community relationships and partnerships. Create new PR campaigns and markets existing library campaigns.  Collaborate with source(s)  regarding outreach services and opportunities and provide support to promote those ideas.
• Works with other staff members to develop and guide social media strategy and content. Serves as primary administrator of library’s existing social media accounts, targeted emails and the promotional aspects of the library’s website and online catalog. 

OTHER FUNCTIONS:  
• Ability to work independently and effectively
• Assists with special library functions and fundraising efforts.
• Provide input on PR event with Friends of the Library as needed.
• Attends professional continuing education seminars related to departmental task and objectives.

 

DISCLAIMER: 
The North Chicago Public Library is an equal opportunity employer. Qualified applicants are considered for all positions without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, military or veteran status (except dishonorable discharge), disability or any other status protected by law.

This job description describes a general category of jobs.  In order to meet the needs of the Library or its departments, employees may be assigned other duties, in addition to or in lieu of any of those described and duties are subject to change as requirements of the job change.

The omission of a duty does not exclude it from the position if the duty is similar, related or a logical expectation for an individual to perform as part of the job responsibilities or if necessary to assist the Library to provide services to the public under changed or unusual circumstances.

PAY GRADE: 
IN ACCORDANCE WITH SECTION 3 OF THE FAIR LABOR STANDARD ACT THIS POSITION IS NOT ELIGIBLE FOR OVERTIME.

 

 

NORTH CHICAGO PUBLIC LIBRARY POSITION DESCRIPTION

JOB TITLE: Secretary/Accounts Payable
DEPARTMENT: Administration Department
REPORTS TO: Library Director
FLSA STATUS: Non - Exempt


JOB PURPOSE:
This is a full time position under the direction of the Library Director. This position functions
as the secretary and accounts payable. This person types a variety of material to include
technical data, reports, and fiscal information; establishes and maintains filing systems to
include administrative, confidential, and personnel files; may serve as timekeeper; operates
routine office equipment; responsible for greeting the public, answers telephones, and
responds to correspondence for the Library Director. Other duties may be assigned as
required. Work with staff from other departments as needed to provide quality service to the
Library in conformance with Library policies and procedures and professional standards.


QUALIFICATIONS/BASIC JOB REQUIREMENTS:
• High School diploma or successful completion of a GED program with some college
preferred.
• Two (2) years of successful business office experience; with customer service
experience preferred
• Excellent oral and written skills;
• Extensive knowledge of office procedures and practices.
• Extensive knowledge of Microsoft Office Suite applications.
• Type 40 wpm, preferred.
• Ability to read and comprehend, in English, communicate in an effective manner both
verbally and written with library patrons. Bi-lingual in Spanish a plus

ESSENTIAL FUNCTIONS:
• Receive, sort, and distribute mail.
• Answer telephone calls and provides general information to the public.
• Type and maintain variety of material including technical, legal, and fiscal information;
maintain correspondence, personnel, and vendor files.
• Solicit information for bids as needed.
• Establish and maintain an office filing system as directed; maintain administrative and
personnel files.
• Function as department timekeeper; provide orientation to new employees.
• Type correspondence, purchase orders, vouchers, and requisitions.
• Operate a variety of office equipment to include typewriter, computer, calculator, copy
machine, fax, etc.
• Maintain an accurate message file and receive all messages.
• Perform other duties as may be directed by the Library Director.

OTHER FUNCTIONS:
• Work independently and effectively.
• Interact professionally at all levels of government (Federal, State, County,), and other
institutions and agencies.
• Establish and maintain effective, collaborative working relationships with co-workers
and the public.
• Conduct all library business in a professional and cooperative manner
• Must be able to lift and carry 20 lbs.


DISCLAIMER:
The North Chicago Public Library is an equal opportunity employer. Qualified
applicants are considered for all positions without regard to race, color, religion, sex,
sexual orientation, national origin, age, marital status, military or veteran status (except
dishonorable discharge), disability or any other status protected by law.
This job description describes a general category of jobs. In order to meet the needs of the
Library or its departments, employees may be assigned other duties, in addition to or in lieu
of any of those described and duties are subject to change as requirements of the job
change.
The omission of a duty does not exclude it from the position if the duty is similar, related or
a logical expectation for an individual to perform as part of the job responsibilities or if
necessary to assist the Library to provide services to the public under changed or unusual
circumstances.


PAY GRADE:
IN ACCORDANCE WITH SECTION 3 OF THE FAIR LABOR STANDARD ACT THIS
POSITION IS NON EXEMPT FROM OVERTIME.